.._ ... 26 EXECUTIVE COUNCIL BILL /126 February 12, 1987 UNIVERSITY OF COLORADO STUDENT UNION Sponsored by: Representatives-at-Large Tri-Executives Representative-at-Large Vice President Pro-Tempore Authored by: NCSC Finance Director NCSC Finance Director A BILL Jeff Stephens John Ramos Diana Pena David Aragon Patrice Hauptman John Roberts Kevin Jacobs Debbie Austin Eddie Pacheco Quin Quintana BILL HISTORY The National Chicano Student Conference (NCSC) was first held eight years ago in Denver, Colorado. It was established to address the problems that affect highschool and college students of the Chicano ethnic group (i.e., highschool dropout rates, irnmigra tion, bilingual educa tlon, etc.). Last year, 1986, the Conference was held ln Berkeley, California. At that time Colorado successfully bid to once again host this significant event. The conference will be held April 3-5, 1987, at the University of Colorado, Boulder. Workshops are scheduled that deal with organization and leadership skills, as well as roundtable discussions to deal wl th na tiona! issues. Not only will the Chicano population benefit from this event, but the University as a whole will gain na tiona! recognition among Chicano students and leaders. We must continue to sponsor events of this magnitude in order to maintain the diverse climate of the University community. BILL SUMMARY This bill allocates an amount not to exceed $5,920 + GAR to fund Conference expenses (budget attached). BE IT ENACTED by the Executive Council of the University of Colorado Student Union, THAT: SECTION 1: Allocate an amount not to exceed $5,920 + GAR from Central Reserve to help fund the Na tiona! Chicano Student Conference. SECTION 2: The funding will be disbursed as explained in the attached budget. SECTION 3: In accordance with 24 ECB 114, a written report will be submitted to Executive Council to be put on permanent file. SECTION 4: This Bill takes effect upon passage. 2/12/87 -PASSES -EXECUTIVE COUNCIL - 1st READING - 9-2-3 2/19/87- PASSES- EXECUTIVE COUNCIL- 2nd READING- ACCLAMATION 26 EXECUTIVE COUNCIL BILL 026 -Page 2 \ ~9~e;-_,---; ~- -??rt.te~ Dean Miller President Pro-Tempore Executive Council ;. .--------7 /{~//' ;(£,4UJ. . A~t- U~;; c& BUDGET SUMMARY Revenues Received 418.40 ASSG Chancellor Corbridge 1000.00 Vice Chancellor Howe 1000.00 500.00 Local School·s 2918.40 Total Anticipated Revenues Local Colleges Registration Fee T. Shirts Fundraising 700.00 2350.00 ( 3 Ox 6 5 )-+community 1400.00 (7x200f 1000.00 5920.00 11,370.00 1000.00 ucsu Presidents Office Revenues Received Amount Needed Amount unmet + 12,370.00 2918.40 15,288.40 (17,611.00) 2332.60 (corporate Sponsorship) Costs to be covered £y UCSU funding Breakdown: Housing (200 ~tudents/$10 each) Speaker Honorarium Security Room Set-up (ballroom, chairs and tables) Copy expense Childcare Room Rental (Muen., Chern 140,130, He1lems 252, and Ramaley 250) Mailing Expense Transportation Registration materials (folders, nametags, forms) SUB TOTAL 2000.00 1500.00 500.00 100.00 150.00 400.00 270.00 200.00 300.00 500.00 5920.00 Revised Budget for the NATIONAL CHICANO STUDENT CONFERENCE Prepared by: Eddie Pacheco Quinn Quintana 2/11/87 ·{: .... ... .~ :· . Page 2 of 4 EXPENSES (3roken down by committee) Finance Co~mittee; Pos: o·ffice Box. Operations .. .$3.00 ···~ .• lt'.OO Sub-total ..•••... Scheduling committee; Ballroom Rental •.•..•••. Other Rental Locations. Sub-total .••••••••••••••• .200.00 .100.00 .Joo.oo~ Registration committee; Information,Notebooks, Nametags. Security Committee ••••••••••.•••.•••..••••••••••• •••••••• 500.00 •••••••••••••••• 400.00 Speakers Corruni t tee; 1 · .Two (2) Key-note Speakers Travel expenses •••• Sub-total •••••••••••• Housing Committee~ ••• 2000. 00 • •• 1000.00 .3000.00 0 • 0 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . • . . • . • . . 2250.00 ·;( Community Outreach; Statewide travei. Mailings. Sub-total •••••• • •• 150.00 • •• 100.00 • •• 450.00 Publicity Committee; Watts Line .. T-Shirts ....•.•. Conference 3Brochures.~. Advertising ••••••• Posters,Letterhead. Printing Costs ••. National Hialing .• Operations .• Sub-total •••••••••••••• .... ~ Workshop 4 ••••••••••••••••••••..•••••••• Child Care ••.••.•••••••••••••• ..100.00 .1000.00 • •• 1000.00 .1500.00 ..600.00 .1800.00 ..300.00 • •. 500. 00 .6800.00 • •••••.• 1000.00 . . . . . . . . . . . . . . . 500.00 ~ Food,Beverages; Donuts~coffee Lunch ... Sub-tota 1 .. •• . :~ ..150.00 .300.00 0.450.00 Page 3 of 4 ..... EXPENSES (cont) Medical Insurance •••••••••.•••..••....•••••••••••••••••••••••• .••••• 100. 00 / Equipment; Microphones,Tabies,Chairs ...•.•••• o••••••••o•o•••••••••••o•ooo350.00 Entertainment; Conference Social·s •••• o o. o ••••••• o ••••••••••••••••••••••••••• 1500. 00 TOTAL EXPENSE •••••••••• I I I ••••••••••••••••••••••••••••••••• $17,611.00 FOOTNOTES 1. Athough the Conference wiil feature a varity of sp·eakers the University of Coiorado is only responsible for the two Keynote speakers. 2. The conference is expected to attract 600 students. The University of Colorado will provide housing for approximately 200 students ,,.-- ' \ 3. Free pubiicity wiii be utiiized. However, we must reach out to the entire state. and we pian on using radio commerciais. 4. The University of Colorado, being the host campus, is expected to produce a workshop on ieadership. Ail costs including room rental, speaker cost, and travel cost are inciuded in this figure S. Included in this cost is the price of Aztec Dancers, A Chicano band, and Beverages. . •. ~ Page ANTICIPATED REVENUES ASSG ·.·· $ 418.40 Emily Calhoun, Assoc. VP for Human Resources Lxal Colleges (700) James ·.Corbridge, Chancellor 1,000.00 Corporate Sponsorship Kaye Howe, Vice Chancellor ' 1,000.000 Registration Fee (2,350) Local Schools T-Shirt Sales (1, 400) ocsu Other fundraisi.ng (1 ,000) 500.00 ~ of 4